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Artifact information fields

Artifact information is metadata added to Artifacts (like research reports, atomic findings, or affinity maps) to keep them organized and findable. You can think of it as a powerful way to structure and label published Artifacts so that they become findable across projects.

For example, you can add all business lines and products for which a certain artifact contains relevant information as structured artifact information. Product Managers who want to learn about existing research findings of a certain product can filter all artifacts for that exact product and will see all relevant and published research results ready to be explored.

Using artifact information

Artifact information allows you to sort and filter artifacts in several places in Condens — the Insights Magazine (your dedicated stakeholder repository) and in the Artifacts area of any Project.

Setting up artifact information fields

Artifact information fields are configured per Artifact Type in your workspace.

To add information fields to an Artifact:

  1. Go to Settings > Workspace > Templates.

  2. Open an existing Artifact Type

  3. Click Add structured information to define custom fields.

Available field types

Artifact information fields can be created using one of the following options:

  • Text

  • Categories (Single select, or Multi-Select)

  • Number

  • Checkbox

  • Date

  • Email

  • URL

  • Participant

  • User

  • NPS.

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If you use the exact same artifact information field across Artifact types, they'll be matched to the same field when filtering for Artifact information.

Managing field permissions

This feature is available in the enterprise subscription plan.

When creating or editing a field, you can control who has permission to modify it. Editing rights include the ability to edit the name, sorting, etc.

Users with the Admin role in Condens can always add and edit Artifact information fields. For granular control, you can also specify which other users or user groups can edit the available fields and categories. These settings can be set per field, meaning that you can set different permissions for different fields based on your team's needs.

For single-select and multi-select fields, you can grant users permission to edit only the category options without giving them full field editing rights. This is useful when you want team members to add new options to a dropdown without letting them modify the field structure itself.

Adding structured information to artifacts

When creating a new Artifact, you'll see the available information fields and can enter the corresponding information for an Artifact directly beyond the title.

Please note: Only admins can define if and which Artifact information fields are used for Artifacts, as well provide other users or user groups with granular editing rights (see chapter above).

Global Tags vs. Artifact Information

Besides Artifact information, there are multiple ways to structure research data from raw material to highlights and finalized reports in Condens. Artifact information helps you to structure published research results in the repository for everyone who has access to Artifacts, including stakeholders browsing their dedicated interface, the Insights Magazine.

By contrast, tags help you structure research data and prepare raw material like notes, transcripts, images, and videos for further analysis. The taxonomy (the set of tags used in the repository) is a tool for researchers to group all research highlights and therefore is available for everyone who has access to the full repository including all raw data and highlights.

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